Administrative Assistant – Toronto Film School

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work. We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work. We prioritize diversity, open doors to those often overlooked, welcome new Canadians, and provide pathways to successful careers. 

Yorkville Education Company (which manages both Yorkville University and the Toronto Film School) began with a simple idea in 2004: offer flexible, rigorous, and career-focused degrees on campus and online to people who are on a purposeful path. With campuses in Ontario, British Columbia and New Brunswick, we equip our graduates with the professional knowledge, skills and designations that employers value. 

Focused on providing a transformative, accessible and flexible higher education environment, our teams, from the President to the newest staff member, share a passion for learning, teaching, and growing as individuals and as teams. We nurture an inclusive, supportive, and genuinely kind work environment at our three campus locations.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us. 

The Administrative Assistant is responsible for supporting the smooth operation of the school by providing administrative assistance and coordination. This position requires strong organizational, communication, and multitasking skills to ensure that the administrative activities run efficiently. The individual in this role will work closely with faculty, students, and other administrative staff to facilitate the department's daily functions. Contributes to a working environment where all team members can be their best selves, grow and thrive, to support our corporate mission of championing student success.

• Assist faculty and staff with various administrative tasks, including handling inquiries, academic scheduling, registration, and maintaining departmental files, records and documentation.
• Schedule and coordinate meetings, appointments, and events.
• Support the department in its purchasing of capital and operating items by following the prescribed procedures in procurement and finance.
• Submit expense reports in accordance with the templates and processes defined by corporate.
• Organize, validate and submit the supplementary payroll at TFS.
• Assist students with inquiries and course-related matters.
• Help maintain student records and maintain and update the department's databases and academic records.
• Generate and analyze data reports for departmental use, assist in developing presentation materials
• Assist in planning and organizing departmental events, such as seminars, conferences, and workshops.
• Undertake special projects or tasks as assigned by the department head or faculty members.
• Assisting with the collection of data and the adherence to policies and procedures, to support the administration of the overall maintenance and accuracy of the academic records function.
• Contributing to a positive corporate culture that supports equity, inclusion, learning, and wellness.

• 5+ years of experience in administration
• Demonstrated knowledge and experience in post-secondary education system, administration of record and student information systems
• Expert knowledge of Microsoft Office Suite
• Ability to be trusted with confidential information; possess irreproachable integrity
• Bachelor’s degree or college diploma

We provide a transformative, accessible and flexible higher education environment, our team shares a passion for learning, teaching, and growing. We nurture an inclusive, supportive, and diverse work environment throughout our three campus locations. 

• Health Benefits 
• Dental Coverage 
• Retirement Savings Plan 
• Competitive Salary 
• Fun, competitive, and challenging work environment 
• Guaranteed salary plus commission 
• Incentives and rewards 
• Career growth 
• Free Tuition for all Yorkville University Programs 
• Employee and Family Assistance Program 

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity, and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications, and programs - right up to our Doctorate offerings.
• An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services, and a work-life balance.

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest now.

Diversity, equity and inclusion are a critical component of life at Yorkville Education Company and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify our People Team at 1-866- 467-0661.